Example: How a 15-Provider Group
Can Manage CAQH/DEA Renewal Work
A multi-specialty group with 15 providers can use CredVault to centralize scattered CAQH attestation cycles, DEA renewals, and payer documentation.
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Illustrative Multi-Specialty Group — 15 Providers
Scattered spreadsheets and calendar reminders
A 15-provider multi-specialty group runs on a complex web of credentials — each physician carries their own medical license, DEA registration, state-controlled substance permit, board certifications, malpractice policy, NPI, and CAQH profile. For 15 providers, that added up to over 180 credentials across 8 different specialties.
The group's credentialing coordinator relied on a master spreadsheet supplemented by individual calendar reminders that providers set for themselves. CAQH attestation deadlines were scattered across different dates — each provider had their own 120-day cycle. DEA renewals came due at different times depending on when each provider originally registered.
"We had a spreadsheet, a shared calendar, and a wall of sticky notes," says the practice administrator. "Every week someone was scrambling to figure out what was expiring next. It wasn't a system — it was chaos with a filing cabinet."
Key risks before CredVault
- • No unified view of all 180+ credentials
- • CAQH attestation cycles tracked individually — frequently missed
- • DEA renewals scattered across different months
- • No automated alerts for upcoming expirations
- • Heavy admin time spent on manual data gathering
- • Two near-misses with payer enrollment lapses
Spinning plates by the numbers
Coordinator manually tracking all renewals and attestations
In the last 12 months requiring re-enrollment
Over 2 years, caught before fines but caused supply disruptions
One dashboard for the whole group
The credentialing coordinator set up all 15 providers in CredVault, imported existing credential data, and configured CAQH attestation cycles. The entire practice was live in under an hour.
Unified provider dashboard
All 15 providers and their 180+ credentials displayed in one place. Filter by provider, credential type, or expiration date.
CAQH attestation tracking
Each provider's 120-day attestation cycle tracked automatically. Reminders sent before every deadline.
DEA renewal alerts
Provider-specific DEA registration reminders at 60, 30, 14, and 7 days so renewal windows stay visible.
What changed after switching
CAQH cycles all current since switching
Example target after centralizing tracking
Per year with automated tracking
Every provider's renewal status visible before expiration
In this example workflow, a 15-provider group tracks CAQH attestations, DEA renewals, and payer documentation from one dashboard instead of maintaining separate spreadsheets by location or specialty.
Frequently asked questions about group practice credentialing
Why is credentialing harder for a 15-provider group than a small practice?
At 15 providers, the number of credentials to track multiplies — each provider has their own medical license, DEA, state registrations, board certifications, and CAQH profile. With 10-15 credentials per provider, a 15-provider group has 150-225 active credentials to monitor. Coordinating CAQH attestation cycles alone becomes a full-time administrative task.
How do CAQH attestation reminders work in CredVault?
CredVault tracks each provider's 120-day CAQH attestation cycle and sends automated email reminders at 30, 14, and 7 days before the attestation deadline. The dashboard shows which providers are current, at risk, or past due on their CAQH attestations at a glance.
Can CredVault handle DEA renewals for multiple providers?
Absolutely. Each DEA registration is tracked individually with its own expiration date and renewal window. CredVault sends provider-specific reminders and shows the entire practice's DEA renewal status on one dashboard. You can see which DEA numbers expire this month, next month, or are already past due.
What reporting does CredVault provide for group practices?
CredVault generates audit-ready reports including: credential status by provider, upcoming renewals (30/60/90 day lookahead), credential history with expiration dates, and a compliance scorecard showing practice-wide credential health. All reports can be exported for payer audits or board reviews.
How much does CredVault cost for a 15-provider group?
CredVault offers a Group plan designed for practices with up to 15 providers ($99/month, or $891/year on annual billing). It includes full credential tracking, automated reminders, document storage, and audit reports without per-credential add-on fees.
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