Example: How a 15-Provider Group
Can Manage CAQH/DEA Renewal Work
A multi-specialty group with 15 providers can use CredVault to centralize scattered CAQH attestation cycles, DEA renewals, and payer documentation.
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Illustrative Multi-Specialty Group — 15 Providers
Scattered spreadsheets and calendar reminders
A 15-provider multi-specialty group runs on a complex web of credentials — each physician carries their own medical license, DEA registration, state-controlled substance permit, board certifications, malpractice policy, NPI, and CAQH profile. For 15 providers, that added up to over 180 credentials across 8 different specialties.
The group's credentialing coordinator relied on a master spreadsheet supplemented by individual calendar reminders that providers set for themselves. CAQH attestation deadlines were scattered across different dates — each provider had their own 120-day cycle. DEA renewals came due at different times depending on when each provider originally registered.
"We had a spreadsheet, a shared calendar, and a wall of sticky notes," says the practice administrator. "Every week someone was scrambling to figure out what was expiring next. It wasn't a system — it was chaos with a filing cabinet."
Key risks before CredVault
- • No unified view of all 180+ credentials
- • CAQH attestation cycles tracked individually — frequently missed
- • DEA renewals scattered across different months
- • No automated alerts for upcoming expirations
- • Heavy admin time spent on manual data gathering
- • Two near-misses with payer enrollment lapses
Spinning plates by the numbers
Coordinator manually tracking all renewals and attestations
In the last 12 months requiring re-enrollment
Over 2 years, caught before fines but caused supply disruptions
One dashboard for the whole group
The credentialing coordinator set up all 15 providers in CredVault, imported existing credential data, and configured CAQH attestation cycles. The entire practice was live in under an hour.
Unified provider dashboard
All 15 providers and their 180+ credentials displayed in one place. Filter by provider, credential type, or expiration date.
CAQH attestation tracking
Each provider's 120-day attestation cycle tracked automatically. Reminders sent before every deadline.
DEA renewal alerts
Provider-specific DEA registration reminders at 60, 30, 14, and 7 days so renewal windows stay visible.
What changed after switching
CAQH cycles all current since switching
Example target after centralizing tracking
Per year with automated tracking
Every provider's renewal status visible before expiration
In this example workflow, a 15-provider group tracks CAQH attestations, DEA renewals, and payer documentation from one dashboard instead of maintaining separate spreadsheets by location or specialty.
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